WHO WE ARE

We, i.e. the Association of Latino Dancers Iași, based in MAIN STR. NO. FN, ET. 1, AP. 6, DANCU VILLAGE, DISTRICT. IAȘI, having CUI 46348900, established by INCH 262/PJ/2022, legally represented by Romică Ursu, we have taken the necessary technical and organizational measures in order to respect your personal data against loss or alteration, as well as in order to eliminate risks regarding unauthorized access .

Thus, the processing of personal data is in accordance with the legal provisions on the protection of personal data and EU Regulation 2016/679 (hereinafter GDPR).

Our contact details:

Address:
MAIN STREET NO. FN, ET. 1, AP. 6, DANCU VILLAGE, DISTRICT. IASI.
Phone: Romică Ursu +40 741 125 187

You can also contact us at the Contact section displayed on the website www.venvenfestival.com

WHAT PERSONAL DATA DO WE PROCESS ABOUT YOU?

When we talk about personal data, we refer to the data that can be used to identify a living natural person, such as the name and address in the identity card, residential address, telephone number, e-mail address. The identification must be made exclusively on the basis of this information or in conjunction with other data in our possession.

If you choose to use our website or benefit from our services, we will be able to collect the following personal information about you: name and surname, telephone number, e-mail address, postal address, IP address, date of birth.

In all cases, the details we request from you through the website are necessary to deliver your ticket, respectively to offer you an optimal service, and if you refuse to provide them, you may not be able to benefit fully of our services.

Accredited photographers, videographers and journalists are present during the festival to immortalize the best moments, so we can also process data contained in your image through photos or videos. These photos/videos will be processed exclusively for journalistic or artistic purposes, respectively for their publication on our social media pages. We will not use your image for commercial purposes, except with your prior consent.

Regarding personal medical data, for individuals with disabilities who are granted free access to the Event, we will proceed to verify the disability classification certificates at the access point without storing, saving, copying, scanning, reproducing, or collecting them. The verification of disability classification certificates is carried out to prevent any form of fraud and to provide free access to individuals with disabilities who have complied with the provisions of the Regulations posted on the website www.venvenfestival.com. As for the medical information provided to the Organizer through self-declarations, they will be processed for the purpose of granting free access to individuals with disabilities who have complied with the provisions of the Regulations posted on the website www.venvenfestival.com, for a period not exceeding 30 days after the completion of the Event.

HOW DO WE COLLECT PERSONAL DATA?

We collect information about you in three ways:

Directly – when you purchase the participation ticket(s) from the website www.venvenfestival.com (WEB); when you subscribe to the newsletter; when you contact us, when you apply for press accreditation or when you fill out our form to become a volunteer. Therefore, it is very important to remember that, if other people are using your computer/mobile device, you must log out after completing the navigation section. Otherwise, any person with access to your devices will automatically have access to all the information you have provided us, without the subscriber being able to assume responsibility in this regard.

Automatically – when you use our services on the WEB, we collect information through cookies. For more information on the use of cookies, please consult art. 6 of this Policy.

In addition, if you have previously provided us with personal information, we may automatically associate that information with other information we collect from your user account whenever you log in, so that we can identify you on multiple devices and browsers, offering you the same browsing experience, regardless of the environment you connect to.

From third parties – we may also obtain information about you from third parties. We can also obtain information about you from third parties that operate data through cookies.

We mention that your data will be stored for a reasonable period of time, relative to the purpose for which we collected that data. For example, the data processed for the purpose of participating in a contest will be stored exclusively for the period of the contest’s development and validation, if there are no legal obligations requiring their preservation. Also, the data processed for the purpose of delivering the ticket(s) and for your participation in the festival will be stored until the expiration of the 14-day period after the end of the festival, and the data stored on the occasion of your subscription to the newsletter will be stored for a period for 1 year, in order to keep you informed about the VenVen Festival – 2023 edition.

HOW DO WE USE YOUR PERSONAL DATA?

When you interact with us we will collect personal data and use it for various purposes, such as:

validating, delivering and invoicing orders, solving cancellations or problems of any kind related to an order, services or purchased goods,

sending newsletters and/or periodic alerts regarding the development of fthe summer, by using electronic mail (e-mail)

according to the purpose mentioned at the time when you directly provided us with the data (eg: applying to become a volunteer, obtaining press accreditation, registering for promotional campaigns and contests, etc.),

we also use your personal data to analyze and evaluate your personal interests and preferences, to personalize your experiences on the site and to improve our services and provide you with services tailored to your interests and preferences.

TO WHOM DO WE TRANSFER YOUR DATA?

We guarantee that your data will not be sold or rented to other natural or legal persons, so that they can be used by other companies, without your consent. However, we will be able to communicate your data to third parties to ensure that you can benefit from our services at the highest quality, such as to the service providers that ensure the operation of the WEB or the online payment system, marketing agencies, authorities or public institutions in order to fulfill legal obligations, etc.

Your data will not be transferred outside the European Economic Area.

COOKIES

A cookie is a small text file that stores Internet settings. Most websites use cookie technology. Cookies are downloaded by your internet browser the first time you visit a website. The next time you visit this website from the same device, the cookie and its information are either sent back to the website where it was generated (primary cookies) or to another website to which it belongs (secondary cookies processed by third parties). Through this, the WEB can detect the fact that it has already been opened using this browser and, in some cases, will then diversify the content it displays.

When you access our services through the WEB, we can use cookies, in order to simplify the browsing experience, allowing, for example, access to users who have previously registered, access to promotions and contests reserved exclusively for registered users, without being you need to register for each visit. We also use cookies to measure audience parameters, traffic and the number of accesses.

COOKIES INCLUDED IN THIS WEBSITE WHICH DO NOT REQUIRE CONSENT

Mandatory cookies, known as “strictly necessary” cookies, allow functionalities without which the use of the website for the desired purpose would be impossible. These cookies are used exclusively by this website and are therefore known as “primary cookies”. They are saved only on your device while browsing. An example of the need to use strictly necessary cookies is to ensure that what you see on the screen corresponds to the volume of data that your Internet connection can handle. Moreover, a cookie of this kind is used to store your consent regarding the use of cookies on our site.

Your consent is not required for the use of strictly necessary cookies.

PRIMARY COOKIES WHICH REQUIRE CONSENT

Cookies, which from a legal point of view are not essential for the use of the WEB, still perform important functions. Without these cookies, the functionalities that allow the easy use of our services will no longer be available.

THE USE OF COOKIES PROCESSED BY THIRD PARTIES IN THIS WEBSITE REQUIRES CONSENT

This WEB integrates content belonging to third-party service providers. These third-party service providers can place cookies while you visit the WEB, through this they can obtain information about this fact. If you need more information about how these third-party service providers use cookies, please visit their websites. If you do not want to accept cookies at all, then you can configure this directly in the browser.

WHAT ARE YOUR RIGHTS?

In accordance with the applicable legal provisions, you have a series of rights that are quite complex and include exemptions, for which it is recommended to consult the related legislation as well as the directives issued by the competent authorities to obtain complete explanations regarding these rights. However, you can find a summary of your rights below:

7.1. RIGHT TO DATA ACCESS

You have the right to obtain confirmation that your personal data is or is not processed by us. In addition, you have the right to obtain more detailed information regarding the personal data stored and their processing by us and, in certain circumstances, you have the right to obtain a copy of this personal data.

7.2. THE RIGHT TO RECTIFICATION OF DATA

You have the right to request the rectification of incorrect personal data and, taking into account the purpose for which they are processed, to request thatfilling in missing personal data.

7.3. THE RIGHT TO DELETE DATA

In certain cases, you have the right to delete your personal data without undue delay. These circumstances include: i) when personal data are no longer necessary in relation to the purposes for which they were collected or processed; ii) when you withdraw your consent for consent-based processing; iii) when the processing is for direct marketing purposes (including newsletter) and; iv) when personal data were processed without complying with the legislation in force. However, there are certain general exemptions from the right to delete data. These general exemptions include cases where processing is necessary: i) for the exercise of the right to freedom of expression and information; ii) to fulfill legal obligations or; iii) for the establishment, exercise and defense of legal claims.

7.4. RIGHT TO RESTRICTION OF PROCESSING

In certain cases, you have the right to restrict the processing of your personal data. Where processing has been restricted, we may continue to store your personal data. Otherwise, we will process them only when: i) we have your consent; ii) are necessary for the establishment, exercise or defense of legal claims; iii) are necessary to protect the rights of another natural or legal person, or; iv) for important reasons aimed at the public interest.

7.5. THE RIGHT TO DATA PORTABILITY

To the extent that the legal framework for processing is represented by your consent and this processing is carried out by automated means, you have the right to obtain your personal data in a structured format, commonly used and compatible with generic reading devices. However, this right does not apply where its exercise would negatively affect the rights and freedoms of others.

7.6. THE RIGHT TO OBJECT

You have the right to object to the processing of your personal data for reasons specific to your individual situation, but only to the extent that the legal basis for the processing is that the processing is necessary: i) to carry out an action in the public interest or in the exercise of any authority officials with whom we were invested or; ii) for the purpose of the legitimate interests pursued by us or by a third party. In such a case we will stop processing your personal data, except when we can demonstrate compelling legitimate grounds for processing that take precedence over your interests, rights and freedoms, or when the processing aims to establish, exercise and defend legal claims.

7.7. THE RIGHT TO WITHDRAW CONSENT

To the extent that the legal basis for data processing derives from your consent, you have the right to withdraw it at any time.

If you withdraw your consent, we will stop processing your personal data, except in cases and to the extent that the continuation of processing is allowed or mandatory in accordance with the data protection regulations in force or with other laws and regulations that apply in this context, following that we will communicate these reasons to you as a subscriber.

If you refrain from providing the necessary consents or, if you later withdraw from these consents, this may result in the fact that you will no longer be able to benefit from part of the service offer provided by us.

7.8. THE RIGHT TO COMPLAINT TO THE DATA PROTECTION SUPERVISORY AUTHORITY

You have the right to file a complaint with the local data protection supervisory authority at any time. The data protection supervisory authority in Romania is:

National Supervisory Authority of Personal Data Processing

Bld. General Gheorghe Magheru 28-30,
010336, Bucharest,
Romania
Phone: 031 805 9211
www.dataprotection.ro

WHAT HAPPENS IF I AM NOT OF MAJOR?

We are concerned with the confidentiality and safety of minors on the Internet, but also within the festival, which is why we invite you to read the sections regarding the access of minors to the festival within the Regulation that can be accessed here.

This Site and our Services are not intended or directed at persons under the age of 18. We do not knowingly collect or solicit information from minors. We do not knowingly allow minors to use our Site or Services. We will delete any information that we discover is collected from a minor, except as expressly disclosed by the minor under the supervision of a parent/legal guardian or even by the parent/legal guardian.

We strongly recommend that you do not declare an age other than your own.

PROCESSING OF OTHER PERSONS’ DATA

If you choose to provide us with other people’s personal data, such as when you purchase tickets on behalf of another person, you assume responsibility regarding the way in which you obtained these data and that you have a legal basis for processing them, we cannot be held responsible for the violation of the rights of the respective persons.

DATA PRIVACY POLICY UPDATE

We reserve the right, at our discretion, to add, modify or remove portions of this Privacy Policy in the future to ensure that the information contained provides relevant and adequate information regarding our collection and processing of your data .personal.

You can always find the updated version of the GDPR Policy on this web page.